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Newsletter Printing

high-quality newsletter printing services
Newsletter Printing
printing newsletter
Newsletter Printing Services
Custom Newsletter Printing
high-quality newsletter printing services
Newsletter Printing
printing newsletter
Newsletter Printing Services
Custom Newsletter Printing
100% satisfation Guaranteed
Read all about it! From single sheets to glossy periodicals, we print first-class newsletters for your business, club, association, congregation, or school at prices to suit every pocket.

Newsletters are a fantastic way to keep in touch, spread the word, share important updates and information, and to entertain and inspire your audience. If you run a business, they’re also a great way to promote your brand, attract new customers, and draw attention to sales, special offers, or discounts, along with all the latest news about your success.

Whatever your reasons for printing a newsletter, QinPrinting has everything you need to make it the best and most effective it can be. With over 25 years of success printing and distributing every kind of newsletter imaginable for organizations large and small, we know what we’re doing and we’re keen to put that experience and expertise at your disposal. An exceptional, dedicated team, world-class printing technology, and a sincere commitment to personalized customer service make us the first choice for your newsletter printing needs.

We are an offset printer, rather than a digital or print-on-demand service, so we must impose a minimum order quantity (MOQ). We’ve set ours as low as possible, at 100 units. But with offset printing, the higher the quantity you order in a single print run, the lower the cost-per-unit.
Choose preset dimensions from the dropdown menu or click “CUSTOM SIZE” to enter your own custom dimensions.
Please use the format, width x height; so, 5.5″ x 8.5″ would mean 5.5″ wide and 8.5″ high.
The possible size range is 3.74″ to 11.69″ in width or height, allowing for portrait or landscape orientation.
Full color printing
The cover is composed of four pages. They are the front cover, the inside front cover, the inside back cover, and the back cover.
Cover Paper
If you need special paper not shown in the dropdown menu, please contact us.

1 gsm ≈ 0.68 lb Cover Paper

We laminate only the outside of the cover.
We offer a comprehensive selection of special surface finishes which we can apply to most covers, with a few limitations. For example, spot UV can only be applied to matte laminated and soft-touch laminated covers.
These options are only suitable for gold or silver foil stamping up to a 5.9″ x 1.18″ area; and embossing, debossing, or spot UV up to a 7.87″ x 1.96″ area. If the special finish area you need is larger than this, please contact us to get a quote.
Besides gold and silver foil, we can foil stamp designs in a range of colours. If you need a special colour foil stamp or have specific surface requests, please contact us. We’ll be happy to help.
Page Count
One sheet of paper is equal to two pages.
page sheet
page sheet
The total page count is a multiple of 4. When printing and binding your book, we fold sheets into “signatures”.
If your book is larger, say, 8.5″ x 11″ or A4 size, one signature will have 16 pages. So, the inner page amount should be divisible by 16. Making your page counts match signatures is the most economical solution.
Inner Paper
Please select your paper choice for your internal pages from the dropdown menu. If you have a special request not listed here, get in touch. We’ll do everything possible to satisfy your needs.
1 gsm ≈ 0.68 lb Text Paper
If your book has 48 pages or fewer, we recommend saddle stich as your binding option.
If you have more pages and choose fairly thin paper, such as 80 gsm /54 lb or 105 gsm / 71 lb text paper, we recommend perfect binding.
If your book has heavier interior paper or the page count exceeds 200 pages, sewn perfect binding will be your best choice.
Wire-O and spiral binding are other options and both of them open flat.
perfect binding
sewn perfect binding
wire-o binding
saddle stitch binding
spiral binding
EXW Price 
*The price doesn’t include shipping costs.
Estimated weight:

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Newsletter Printing Costs

At QinPrinting, we work every day with businesses, non-profits, clubs, associations and societies, educational and scientific bodies, and more to print exceptional quality newsletters. We also understand that many of the smaller organizations need to operate within a restricted budget, especially the non-profits. That’s why we constantly monitor, analyze, and upgrade our work processes to guarantee that we continue to deliver superb newsletters at prices you can afford.

Okay, so how much does it cost to print a newsletter with QinPrinting? You can get an idea immediately by looking at our at-a-glance price charts. The cost of printing your newsletter with us depends on the paper stock you choose, any special coating and finish for the cover and interior pages, the number of newsletters you order, and several other factors. To get a precise, project-specific quote, try our handy Online Printing Cost Calculator. Unlike many other offset printers who insist on an MOQ (minimum order quantity) of 500, or 1,000, or even more copies—effectively cutting out the smaller organizations—we’re happy to print as few as 100 in a single run. But the more you print in one go, the cheaper it is per newsletter.

Paperback Newsletter Printing Price Chart (8.5” x 11”)

All prices listed in CAD

Quantity 100pcs 500pcs 1000pcs 2000pcs 5000pcs 10000pcs
Page count
64pp + 4pp
80pp + 4pp
96pp + 4pp
  • Please note that all prices are EXW our facility and do not include shipping costs.
  • Cover: 250 gsm / 92 lb coated cover paper with matte lamination
  • Interior: 105 gsm / 71 lb coated text paper, full colour printing
  • Binding: sewing and perfect binding

Saddle Stitch Newsletter Printing Price Chart (8.5” x 11”)

All prices listed in CAD

Quantity 100pcs 500pcs 1000pcs 2000pcs 5000pcs 10000pcs
Page count
16pp + 4pp
32pp + 4pp
40pp + 4pp
  • Please note that all prices are EXW our facility and do not include shipping costs.
  • Cover: 200 gsm / 74 lb coated cover paper with matte lamination
  • Interior: 80 gsm / 54 lb coated text paper, full colour printing

And remember that at QinPrinting, we’re as passionate about people as we are about printing. We’re always willing to help you with any questions you may have. Just contact us by telephone, email, Skype, or our handy online contact form. One of our newsletter printing experts will be ready to help.

Common Newsletter Sizes

Because we use the latest offset printing technology, we can print any size of newsletter you want, but remember that custom prints may cost more than standard sizes because of the extra prepress work and setup involved.

The standard sizes for most newsletters are 8.5″ by 11″ and 5.5″ by 8.5″ (about 210 mm x 297 mm and 148 mm x 210 mm). From a practical viewpoint, it’s a good idea to use these formats. They’re already established, inexpensive, ideal for mailing, and reduce set-up time, so we can get them to you—or your recipients–sooner. But a larger 7.3″ by 11″ tabloid size newsletter, or even a landscape rather than portrait orientation could be an option if you need your newsletter to stand out. In short, if you want it, we’ll print it!

Newsletter Paper Options

Choosing the right paper for your newsletter is an important decision. It makes a considerable difference to how it looks, how much it costs to print, and mailing expenses, too. While a newsletter may be a single sheet, usually printed on both sides—in which case gloss art paper will be your best choice—most of our newsletters have several pages and look more like brochures or magazines in style. If you print the inside in black-and-white you can use lightweight, uncoated paper. If you include a lot of photographs or other artwork and images then heavier, coated paper will be better. But talk to us, we know what we’re doing and we’ll be happy to guide and advise you on the best paper options for your newsletter and your budget.

As a guide, we usually suggest 80 gsm / 54 lb, 105 gsm / 70 lb, 128 gsm / 86 lb, 157 gsm / 106 lb coated paper or 80 gsm / 54 lb, 100 gsm / 68 lb uncoated papers for your newsletter’s interior because they make your artwork and photography “pop” while keeping the text easy to read. Your choice of newsletter paper depends on the size and thickness of your publication, too. We suggest thinner paper for the inside as a rule as it can be opened flat which is best for a shorter newsletter.

If you print your newsletter at 8.5” x 11” or bigger, using thicker paper for the interior is best. For example, 128 gsm / 86 lb, 157 gsm / 106 lb coated paper or 100 gsm / 68 lb uncoated paper. If your newsletter has 32 pages or fewer and you want perfect binding, then 200 gsm / 135 lb coated paper will allow you to reach the minimum 3 mm spine width. To make things simpler, you can download a helpful cover template to check the spine thickness according to different paper types and page amounts here.

Paperback Cover Paper

Interior Paper

Generally, we make newsletter covers from heavier, gloss cover paper. But to keep costs down, you can use the same paper throughout. We call this, “self-covering”. Saddle-stitched binding is ideal for shorter newsletters, or perfect binding is a good choice for longer newsletters. These are the most popular options for newsletters as they’re attractive, affordable, durable, easy to store and inexpensive to mail out.

Newsletter Binding Options

While as we mentioned before, you can lower costs by “self-covering” your newsletter, the binding is also a decision based on page count, readership tastes, and the overall look and feel you’re aiming for, not just your budget. The most popular choices for newsletters are “saddle stitching” and “perfect binding”.

This means that we compile your newsletter from folded sheets stacked inside each other, often with a cover sheet of glossy art paper, and then stapled down the spine. Saddle stitch binding only works with a page count divisible by four, up to a maximum of 64 pages. But to make sure the journal is neat and lies flat, we recommend a limit of 48 pages or fewer for this style of binding.

This is the binding we use for paperback books and most magazines, too. We collate the interior pages into a block, glue them together and then glue the lot into a wrap-around cover made of heavier art paper or lightweight card stock. This is definitely the best option for binding newsletters which have 48 pages or more or have art and photography on every page, more like a periodical.

Self-covers are the least expensive option if you’re really counting every penny. Saddle stitch is the next cheapest, but limits the page count. Perfect binding costs more, but if your newsletter includes photography and full-colour artwork—which means it needs thicker paper—it often works out more cost-effective overall. The final price always depends on the materials, size, length, and number of newsletters you print in a single run.

Newsletter Design and Artwork Tips

Many newsletters are designed by someone within the organization concerned, but others choose to employ a professional graphic designer. Either way, it’s important to get to grips with preparing the files properly to make them “print-ready”. You’ll need to think about bleed zones, safety areas, trim lines, and borders and adjust the image resolution and set the correct colour space. So, here are a few helpful tips to guide you when you’re preparing your files for printing.


Export your files as vectors in PDF format for the best results. Our recommended software options for newsletter design are Adobe Illustrator or Adobe InDesign. These will also allow you to convert your colour space from RGB to CMYK which you will need to do for offset printing.


If you can’t deliver vectors — say, if you’re exporting bitmaps from Photoshop — then make sure the resolution is at least 300 DPI. With vectors, you needn’t worry about resolution, but all other images must have a high definition to tolerate resizing without becoming fuzzy and “pixilated”.

3 mm bleed zone

You’ll need to add a “bleed zone” of 3 mm around all your pages. A bleed is an extended zone at the periphery of your photo or image, which falls outside the area that your finished page will cover. Once we’ve printed your pages, we’ll cut them to the exact size needed for your chosen newsletter format. This “bit extra” gets cut off and makes sure that the finished image fills the page with none of it being lost. 

trim line 10mm

Inside your bleed zone, don’t forget to mark the “trim lines”. These will define the final dimensions of the finished page. Make sure that any necessary elements of your images stop at least 10 mm short of the trim line.

along the center crease

If a photo or artwork crosses over two pages in a “spread” make sure that nothing essential—like a face or other important details—lie along the center crease.

If your budget runs to it, why not opt to add special touches to your newsletter’s cover? We can give your cover a glossy finish, for example, or varnish it, apply soft touch lamination, use die-cutting, spot UV, foil stamping, and more. You can explore newsletter cover surface options here.

If you have an experienced designer to help you prepare your files, they should understand what you need to do to get everything “print ready”. But if you’re working alone with design software, these are the most important tips to remember before you submit your files to us. Even so, our team of print experts always manually checks all your files before we go to press. If we find any problems or mistakes, we’ll let you know and help you resolve them. We’re friendly, helpful, and collaborative at QinPrinting; it’s an essential aspect of our business ethos. So, we won’t print your newsletter until we are 100% sure that you’ll get a perfect result. That’s a guarantee.

To learn more about preparing your photographs, artwork, text, and layout for printing, please check out our Pre-press Artwork information page.

Not seeing the option you’re looking for? Contact us!

Newsletter Dispatch and Delivery Services

Did you know that we can do more than just print your newsletter? On request, we also offer a comprehensive mailing service to handle the timely dispatch and delivery of your newsletters to wherever you want them to go! Using this service saves you time and costs in having the newsletters delivered to your storage facility and then sending them on to your recipients. Why do that when we can deliver them for you as soon as they’re printed?

After you have approved the proof, the fastest standard delivery time which we can guarantee is 72 hours. If you have an urgent order, contact us and we’ll pull out all the stops to get your newsletters where they need to be bang on time.

Let’s Talk!

Whatever your organization, readership, or distribution, if you want to print a newsletter with a company that really cares and will help you make a first-class publication without breaking the bank, we should talk. Get in touch today to chat through your needs or to ask for a no-obligation quote. We can’t wait to help you make your newsletter into a great success!

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